Time Allocation Worksheet
See Exactly Where Your Time, and Your Team’s Time - Is Going
Why Tracking Time Creates Growth Without Waste
As a founder... your most limited resource isn't money - it's time.
You and your team may be working incredibly hard, but if that effort is scattered across the wrong tasks, growth will stall.
The danger is, you often don't realise where the hours are going until it's too late.
You've probably experienced this...
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Endless meetings that feel urgent but achieve little
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Days packed with activity but no meaningful progress
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Your team working flat-out, yet the business isn't moving forward
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Constant firefighting instead of strategic action
Every wasted hour comes with a hidden cost. It drains energy, slows momentum, and quietly eats away at profits.
The Time Allocation Worksheet helps you see the invisible by mapping out exactly how time is being spent - so you can redirect effort toward what truly drives growth.
The Goal of the Time Allocation Worksheet is to Align Time With Impact
The purpose of this worksheet is simple...
To show you where time is being wasted and help you reallocate it to the tasks that matter most.
When you complete this exercise, you will...
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Gain total clarity on how you and your team spend your time
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Identify low-value, repetitive tasks that are slowing growth
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Free up hours for high-impact work
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Build a business where time is invested, not just spent
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Create a culture of focus and accountability
Why Time Tracking Is Critical for Founders
Money lost can often be replaced, but time lost is gone forever.
Many founders unintentionally spend the majority of their week on...
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Administrative work
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Managing tools and systems
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Answering endless emails
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Solving the same problems repeatedly
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Doing tasks someone else could handle
Meanwhile, the strategic, growth-focused work - like developing partnerships, refining strategy, and scaling operations often gets pushed aside.
This worksheet shines a light on these patterns, so you can break the cycle and reclaim control of your time.
How the Time Allocation Worksheet Works
Step 1: Track Activities
For one week, you and your team record every task completed in 30-minute blocks.
This includes everything - meetings, admin, marketing, sales, and problem-solving.
Step 2: Categorise Each Task
Assign each task to a clear category, such as...
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Growth Activities - Directly driving revenue and customers
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Operational Tasks - Running day-to-day processes
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Admin - Necessary but non-revenue tasks
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Distractions - Work that adds no measurable value
Step 3: Assign Value
Each task is rated as...
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High Impact - Essential for growth
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Medium Impact - Necessary but not growth-driving
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Low Impact - Adds little or no value
Step 4: Analyse the Data
At the end of the week, review the data to identify...
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Which tasks consume the most time
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Which categories dominate your schedule
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Where time is wasted or misaligned
Step 5: Create an Action Plan
Decide how to reallocate time by...
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Automating repetitive tasks
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Delegating low-value work
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Eliminating unnecessary activities
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Prioritising high-impact growth work
Download Your Time Allocation Worksheet
Your Time Allocation Worksheet is ready to download and use..
>>> Download the Time Allocation Worksheet →
What's inside?
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Instructions Tab - Clear, step-by-step guidance on how to use the worksheet.
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Time Tracking Template Tab - A blank, ready-to-use sheet for recording tasks and time blocks.
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Example Sheet Tab - A pre-filled example showing how to identify wasted time and high-impact tasks.
This tool helps you and your team see exactly where time is being spent, so you can eliminate low-value work and focus on activities that drive growth without the waste.
The Downloadable Time Allocation Worksheet
This worksheet is ready for you to use in Excel, Google Sheets, or your preferred spreadsheet tool.
When populated, your worksheet will look something like...
Next Steps After Filling in Your Time Allocation Worksheet
Once you've downloaded and filled in your time allocation worksheet...
>>> Follow 'Step 4: Spot Bottlenecks and Missed Opportunities' on the 'Ground' page →
Or visit the Founders Resource Hub to download other tools to help you to grow without the waste.